ROZEE.PK PARVAAZ 2016
 

Admin Officer

Aptech Computer Education, Karachi

 
Job Detail
Functional Area
Administration
Job Type
Full Time/Permanent
Job Location
Karachi, Pakistan
Degree Title
Bachelors
Minimum Experience
2 Years
Salary Range
PKR 15,000 - 20,000/Month
Job Description
Administration 
  • Provide general administrative support to the Chief Executive and staff team.
  • Provide support for the arts programmed/projects including assisting with administration of project work where appropriate and when agreed.
  • Undertake general administrative duties including
  • General word processing.
  • Collation and distribution of minutes, reports and other documents.
  • Dealing with incoming and outgoing mail and general emails.
  • Ordering of equipment, materials and office supplies. .
  • Minute taking for Board, team meetings and other meetings as required.
  • Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
  • Administer the petty cash system and ensure appropriate record keeping.
  • Prepare contracts for suppliers as advised.
  • Assist in matters relating to marketing and publicity for the Company.
  • Arrange meetings relating to the core operation of the Company.
  • Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
  • Maintain the central filing system, general database and archive.
  • Provide administrative support for matters relating to the premises and operations including security, alarms, opening, insurance and transport.
  • Collecting , comparing and suggesting quotations.
  • Doing outdoors as needed.
  • Looking after affairs of concerned centers.
Other Responsibilities:
  • Handling of day to day administrative issue for smoothly operation of the department. 
  • Keeping record of official service/maintenance agreements. 
  • Coordination with vendors for renewal of service agreements 
  • Coordination with vendors for day to day procurement. 
  • Processing of vendors monthly invoices for payment. 
  • Receiving and finalizing of vendors quotation after approval of Head of department.

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